Job Description
OFFICE ADMINISTRATIVE ASSISTANT [3] (CPSB-12) JG ‘G’ –
EIGHTEEN (18) POSTS Advert No. 53/2021/2022
Salary Scale: Ksh22,270 x 1,040 -23,310 x 1,070 – 24,380 x 1,090 – 24,470 x 1,110 – 26,580 x 1,120 – 27,700 x 1,150 – 28,850 x 1,170 – 30,020 p.m.
Duties and Responsibilities
This is the entry and training grade for this cadre. Duties and responsibilities at this
level will entail: taking oral dictation; word and data processing from manuscripts;
operating office equipment; ensuring security of office equipment, documents and
records; attending to visitors/clients; handling telephone calls and appointments; and
undertaking to visitors/clients; handling telephone calls and appointments; and
undertaking any other office administrative services duties that may be assigned.
Requirements for Appointment
For appointment to this grade, a candidate must have:
(i) Kenya Certificate of Secondary Education mean grade C-(minus) with at
least C (plain) in English or Kiswahili Language or its equivalent
qualification from a recognized institution; Business Education Single
and Group Certificates (BES & GC) from the Kenya National
Examinations Council in the following subjects:
(a) Typewriting II (minimum 40 w.p.m.) / Computerized Document
Processing II;
(b) Business English I / Communications I;
(c) Office Practice I;
(d) Commerce I;
OR
(ii) Craft Certificate in Secretarial Studies from the Kenya National
Examinations Council; and
(iii) Certificate in Computer Applications Skills from a recognized institution